There you’ll find 2 dropdown menus, one for setting an auto signature for your New messages and one for your Forward/Reply messages. I) Go to the top-right corner of your Outlook editor
In order to add a signature to Outlook automatically, you are given a choice whether or not you want your signature to appear in your New messages and/or in your Forward and Reply messages. Now add the URL you took from Google Maps, and click OK. Select the address in your Outlook signature and click the link icon like before.To add a clickable local address – find your business on Google Maps and hit the “Directions” button > then copy the URL from the address box.You can set it up so when clicked on, it brings up Google maps navigation. If you run a brick and mortar business you can also gain from making your address clickable. Instead of adding a URL, like before, I entered the phone number with the prefix “tel:”, like this – “tel:1-800-800-800”.In the example image I made the telephone number clickable by adding a special kind of hyperlink. Now enter the URL you want the text to link to, and hit OK.Then click the link icon in the right hand side of the tool strip.To add a hyperlink to your Outlook signature, select any text with your cursor(when text is selected it should have a grey background).Use only 1 font for your entire signature, otherwise it will look messy.Īdd a hyperlink to your Outlook signature.Set your name in Bold and your job title in Regular, to give slightly more importance to your name. Use 1 font size for your contact details (12-14px is good), and use 1 bigger font size for your name and job title (2-3px greater than the text for your contact details).Choose 1 color from (preferably one of the colors you use for your brand).To change font type – select any text and click the Font type dropdown, try some options till you find your fit.To change the text size – select the text then click the Font Size dropdown menu and try different sizes till you feel you’ve reached the best balance.To change the color of any text in your signature, all you need to do is select it with you cursor and click the Color dropdown menu > then pick your color, or click More colors (at the bottom of the panel) to choose a custom color.Choose the signature you want to use in that particular email.You can edit your Outlook signature to make it look more organized and give it a clear visual hierarchy, by setting different colors and font sizes for the most important information.
You’ll see a list of all the signatures you’ve created.In the ribbon bar of your email, click “Signatures”.Here’s what you must do if you want to change the signature or if there is none in your reply email: While creating the signature(s), you’ve selected one that will appear per default in your email.
#Insert signature in outlook how to
And follow the steps mentioned above: type a name, create a new signature, choose the default one for your email account(s).Īdding a signature using Outlook Options (c) Screenshot How to insert a signature when you write a new email In the “Signatures and Stationary” window, click “New” to add a signature.Click “Signatures” (as shown in the screenshot).On the left side of this window, click “Mail”. You’ll see a new window: “Outlook Options”.There’s also another way to add a signature, using Outlook Options: How to add a new signature in Outlook (c) Screenshot Adding a new signature using Outlook Options When you’ve finished creating your signature, click “OK”.Also choose if you want the signature to be added only to new emails or also to replies. In the upper part of the “Signatures and Stationary” window, you can select the signature that you want to use by default for your email account(s).You can format the text, insert links and images or use a business card from the address book. You can add many signatures, so choose a name that will later allow you to easily find the signature you need (example: “John title & address”). In the “Signatures and Stationary” window, click “New”.Click “Signature” and from the menu choose “Signatures”. In the ribbon bar at the top, click “New Email” (the first icon on the left). If you don’t have a signature yet or want to create a new one, please follow these steps: Here are two ways to add a new signature in Outlook. This way, your partners and customers will find out more about you and your business: your title, your company address and more. You can add a signature to your outgoing emails in Outlook.